Project Coordinator

Job Description

RAPP, a global precision marketing agency, is seeking a Project Coordinator to drive project success through coordination, communication, and quality management. The Project Coordinator will be responsible for turning complex client briefs into smooth, dynamic project journeys, ensuring every team member can focus on their strengths. This role involves anticipating challenges, communicating with precision, and creating the infrastructure for excellent project delivery.

Responsibilities include:

• Conducting sanity checks on project briefs and deliverables
• Coordinating information gathering across internal teams and external partners
• Developing and maintaining detailed project documentation and tracking systems
• Monitoring project timelines and proactively identifying potential delays or risks
• Creating and distributing regular status updates to project teams
• Supporting budget tracking and expense documentation
• Facilitating smooth project handovers and transitions

Requirements:

• 2-3 years of professional project coordination experience
• Basic understanding of digital product development processes
• Proven track record of managing complex project requirements
• Advanced proficiency in Microsoft Office Suite preferred (Excel, PowerPoint)
• Experienced user of collaboration tools (Asana, Trello, or equivalent)
• Strong digital documentation and reporting capabilities
• Exceptional attention to detail
• Highly organized with an ability to create structure in dynamic environments
• Proactive problem-solving mindset
• Excellent verbal and written communication skills
• Ability to prioritize effectively across multiple concurrent projects
• Strong interpersonal skills with the capability to manage stakeholder expectations
• Bachelor's degree preferred (or equivalent professional experience)
• Relevant certifications in project management are a plus
• Demonstrated ability to work collaboratively in team environments
• Adaptable and solution-oriented approach to challenges
• Commitment to continuous learning and professional development
• Strong ethical standards and confidentiality awareness