Media AP Supervisor

Job Description

This role at a company involves supervising invoice controllers for Production and House accounts payable processing across all current operating systems. The Media AP Supervisor serves as a contact for agency, vendor, and interdepartmental issues. They will assist in developing processes to meet service level agreements with IPG agencies and in conformance with standard auditing practices.

Responsibilities:

• Address employee questions relating to print clearances.
• Analyze past due clearance and help to get the invoice paid.
• Assist vendors with payment information.
• Clear invoices for payment.
• Compile monthly metrics and report said metrics to manager.
• Delegate Local Finance requests for copies of invoices and supporting documentation.
• Develop policies and procedures related to departmental functions.
• Ensures all invoices are accurately recorded into accounting system (SAP, CSAP, Media System) within agreed turnaround times.
• Liaison with offices and vendors on problems.
• Oversee the day-to-day tasks assigned to associates.
• Prioritize and manage workflow daily tasks for department.
• Provide supervisory support to the team.
• Run and analyze vendor spreadsheets to assure payments are made.
• Work with buyers, local office of network commercials to resolve any discrepancies or answer questions.
• All vendor accounts are reconciled to vendor statements, with timely resolution of any queries.
• Debit balances are reported and cleared on a regular basis.
• Assist in month-end close & reporting process.
• Manage client and external audit process when necessary.

Requirements:

• Graduate.
• 8 years + experience in the Accounts Payable field.
• At least 2 years experience in Media AP.
• Possess excellent computer skills and competency in Microsoft Office.
• Experience with SAP systems.
• Ability to maintain a positive, team-oriented environment while achieving high levels of performance with a strong customer focus.
• Prior supervisorial experience preferred.
• Demonstrated leadership skills and resource development skills.
• Ability to effectively delegate responsibility and supervise the activities of others.
• Ability to interface well with other internal departments and outside customers.
• Excellent written and verbal communication skills.
• Proficient in MS Office.