Event Executive (Travel/Hospitality Client)

Job Description

Octagon is seeking an Event Executive to support the execution of global hosted experiences for a hospitality and travel client. The Event Executive will be responsible for supporting on-site execution and collaborating closely with internal teams and external partners. This role involves planning and implementing events, communicating with clients and vendors, and managing projects.

• Act as day-to-day contact for key clients
• Communicate clearly and effectively with clients, vendors, venue operators, and partners
• Oversee the day-to-day operations of planning and implementing events
• Deliver unique, custom event solutions to key program collaborators
• Maintain and seek creative ways to enhance partner relationships
• Manage numerous projects simultaneously
• Own finance paperwork and documentation
• Develop post event wrap-up emails and decks to clients
• Attend events while serving as a main point of contact
• Assist in maintaining documents like status reports, inventory tracking, and meeting notes
• Support with expense and budget management

Requirements:

• 2-3 years of experience within an agency or events field
• A go-getter with a “no job is too big or too small” mentality
• Comfortable working both behind the scenes and directly with guests
• Willing to adapt to a fast-paced work environment with a coachable attitude
• Strong written and verbal communication skills
• Excellent attention to detail, time management, and organizational skills
• A self-starter with the ability to take initiative, solve problems, and handle new challenges
• Proficient in Microsoft Office Suite
• Willingness to travel domestically and work on weekends or holidays as needed
• A valid driver's license is required

Octagon offers:

• Unlimited PTO policy
• Competitive medical/dental/vision insurance plans
• Pet Insurance
• Generous Family and Parental Leave Policy
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs