Business Administrative Associate I

Job Description

Ultima Genomics, a rapidly growing life sciences technology company, is seeking a highly motivated Business Administrative Associate I to join their Business Operations team. This is an onsite, full-time contracting position based in Fremont, CA.About Ultima Genomics:Ultima Genomics is focused on developing ground-breaking genomics technologies with the mission to drive the scale of genomic information and enable advances in biology and improvements in human health. The company has raised approximately $600 million from top-tier investors and brings together diverse expertise across multiple disciplines.Role Involves:

• Managing company travel arrangements and associated reporting.
• Implementing the travel management system.
• Ordering, coordinating, and organizing office lunch, snacks, and office supplies.
• Managing company SWAG.
• Organizing company events.
• Monitoring the Company’s voice message system and greeting/escorting guests.
• Managing access cards and creating photo ID badges.
• Generating domestic shipping labels and managing incoming and outgoing mail and packages.
• Managing the maintenance of a neat and orderly office environment.
• Managing company Certificate of Insurance (COI) process.
• Assisting in managing the Company’s facilities and certain office/breakroom equipment.
• Assisting in managing company NDA process.
• Assisting in managing recruiting logistics.
• Handling other ad hoc tasks.

Requirements:

• Associate degree.
• 1-2 years of office administrative experience is preferred.
• Proficiency in using computers, including Microsoft Office Suite and data entry.
• Strong organizational and time management skills.
• Ability to work in a fast-paced, high-pressure environment.
• Good communication and interpersonal skills.
• Detail-oriented with a focus on accuracy.
• Ability to read and interpret documents.
• Regular, consistent, and punctual attendance.
• Ability to lift/move/carry up to 25lbs.