Executive Business Administrator, Security - East Coast

Job Description

GitLab is seeking an Executive Business Administrator to support the VP of Product Security and SecOps and the VP of Security Operations and Trust & Safety. This role is fully remote and can be based in the US or Canada, within the Eastern or Central Time Zones. The Executive Business Administrator will manage complex calendars, transform meeting content into comprehensive agendas, and maintain constant communication with the VPs. They will also track expectations and deliverables, support departmental reporting, and leverage AI tools to enhance productivity.

The ideal candidate will have previous administrative experience supporting an executive or as a project manager, preferably within a technology company or cybersecurity team. They should be proficient in Google Workspace, Zoom, Slack, and Navan, and comfortable using AI tools. Excellent communication, interpersonal, and organizational skills are essential.

What this role involves:

• Managing complex calendars and prioritizing meetings
• Creating comprehensive agendas from high-level meeting descriptions
• Tracking expectations and deliverables from functional peers
• Supporting departmental reporting and formatting materials
• Coordinating travel arrangements and processing expense reports
• Assisting with recruiting and onboarding new hires
• Planning team events and off-sites

Requirements:

• 2+ years of administrative experience supporting an Executive or as project manager of large scope; R&D experience preferred
• Experience at a technology company or working in support of a cybersecurity team
• Experience managing calendars, expenses, and travel for executives
• Proficiency in Google Workspace, Zoom, Slack, and Navan
• Comfort with leveraging AI tools
• Excellent communication and interpersonal skills
• Event coordination and creative event planning experience

What GitLab offers:

• All remote, asynchronous work environment
• Flexible Paid Time Off
• Equity Compensation & Employee Stock Purchase Plan
• Growth and development budget
• Parental leave
• Home office support