Executive Assistant (f/m/d)

Job Description

The company is seeking a highly experienced and organized Executive Assistant to support one of its portfolio companies in Aachen. This role is crucial for the smooth operation of executive functions, managing calendars, handling investor communications, and assisting with strategic documentation and board meeting preparation. The ideal candidate will be at the heart of a fast-paced environment, helping to keep everything running smoothly.

Role involves:
• Managing calendars, including scheduling and prioritizing meetings and events.
• Organizing and coordinating C-Team travel, ensuring all logistics are handled smoothly.
• Organizing executive meetings and ensuring all necessary materials are prepared in advance.
• Supporting the C-Team in day-to-day operations by prioritizing and managing tasks effectively.
• Collaborating with Accounting and Office Management on managing NDAs, bills, contract renewals, and maintaining an organized system for all documentation.

Requirements:
• Proven experience as an Executive Assistant, preferably supporting the C-Team in a fast-paced or high-growth environment.
• Experience managing and prioritizing complex calendars, with the ability to adapt to shifting priorities.
• Excellent written and verbal communication skills in English and German.
• Ability to manage relationships with investors, board members, and other high-level stakeholders.
• Ability to manage sensitive and confidential information with integrity.
• Proficiency in Microsoft Office Suite and other relevant office software.
• Eligibility to work within the EU is required.

Role offers:
• Comprehensive benefits package with outstanding insurance, pension, and virtual stock options.
• An inspiring, creative, and diverse environment with professional and motivated colleagues.
• Transparent and open culture where every person is highly valued and respected.
• Challenging and developing professional skills by taking over responsibilities.
• A supportive environment that prioritizes work-life balance.
• Be part of a professional network with access to regular events, knowledge exchange, and meetups.