Travel and Events Coordinator – Office of the CEO

Job Description

Project44 is seeking a Travel and Events Coordinator to support the Office of the CEO. This role involves coordinating domestic and international travel, planning executive events, and managing special outings. The coordinator will provide professional support to the CEO and leadership team, ensuring seamless and efficient operations.

The Travel and Events Coordinator will proactively manage travel logistics, research and coordinate events, maintain organized digital filing systems for expense reporting, and communicate clearly with travelers and stakeholders. The ideal candidate will excel in dynamic environments, collaborate effectively, and utilize AI tools to source the best travel and event options.

Project44 requires flexibility for occasional international working hours and in-office presence.

Role Involves:

• Managing all aspects of CEO domestic and international travel.
• Leveraging AI platforms to identify cost-effective travel logistics.
• Researching and coordinating executive events and team outings.
• Maintaining organized receipt management and digital filing systems.
• Communicating with travelers, leadership, and vendors.
• Collaborating with Executive EAs and cross-functional teams.
• Following established operational processes.
• Monitoring real-time travel changes and adjusting plans.
• Supporting vendor negotiations and event logistics execution.
• Upholding confidentiality, professionalism, and responsiveness.

Requirements:

• 3+ years in executive-level travel planning, event coordination, or senior executive support.
• Bachelor’s degree in Business, Hospitality, Event Management, Communications, or a related field.
• Strong organizational skills with keen attention to detail.
• Highly responsive, adaptable, and committed to meeting changing needs.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Resourceful and proactive problem-solver with a high level of discretion.
• Tech-savvy with experience using AI tools, travel platforms, and digital filing systems.
• Proven experience booking complex international and domestic travel logistics.

Role Offers:

• Opportunity to work with a leading supply chain platform.
• Chance to support high-level executives and leadership team.
• Exposure to domestic and international travel planning.
• Collaborative and dynamic work environment.