Office Coordinator

Job Description

Authentic is seeking an Office Coordinator to support the Office Manager in maintaining a safe and efficient operating environment for their new Shanghai office. This role involves assisting with facilities management, providing administrative support, and ensuring the office runs smoothly.

• Assisting with the move to a new office space.
• Managing reception duties and handling communications.
• Overseeing day-to-day office activities and addressing staff queries.
• Providing administrative support, including scheduling and travel arrangements.
• Maintaining office equipment and managing supplies.
• Assisting with budget management and vendor coordination.
• Providing maintenance support and coordinating with external vendors.
• Supporting operations safety management and internal events.

• 1+ years of Office Coordinator experience.
• DIY experience preferred.
• Ability to thrive in a fast-paced environment.
• Excellent attention to detail and organizational skills.
• Energetic, motivated, and able to multitask.
• Adaptable problem-solver with a customer service mindset.
• Excellent written, interpersonal, and communication skills.
• Oral and written English skills preferred.
• Advanced computer skills and proficiency in Microsoft Office.

• Opportunity to work in a global Lifestyle and Entertainment company.
• Inclusive workplace that values diversity and innovation.