Office Manager

Job Description

EBS Company is seeking an organized and proactive Office Manager to oversee the administrative functions of their Warsaw office. The Office Manager will be responsible for ensuring the smooth operation of the office, providing support to employees, and managing relationships with external vendors. This role requires a detail-oriented individual with excellent communication and organizational skills.

Responsibilities:

• Organizing the daily work of the front office and providing ongoing support at the Warsaw HQ.
• Managing office supplies (stationery, groceries, cleaning products, etc.).
• Handling guest reception, meeting room organization, catering.
• Managing general administrative documentation and contracts, cost invoices, and the office budget.
• Overseeing the building’s technical condition (inspections, servicing, renovations).
• Managing the company car fleet.
• Coordinating cooperation with external providers: leasing companies, insurance agencies, security firms, and technical service providers.
• Maintaining communication with EBS branches in Ełk, Kraków, and the headquarter in the USA.

Requirements:

• Experience in administrative or office-related work.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple tasks.
• Excellent communication and interpersonal skills.
• Basic knowledge of Excel and proficiency in MS Office tools.
• Confident communication in Polish and English (minimum B2 level).

What EBS offers:

• Long-term employment contract (CoE).
• Competitive salary depending on experience.
• International environment with daily use of English.
• Attractive benefits package, including medical care, life insurance, sports package, and an annual budget for professional development (2000$).
• Real impact on decisions and the company's development directions.