Executive Assistant/ Office Manager

Job Description

Vim, a rapidly growing middleware platform transforming healthcare, is seeking a dynamic Executive Assistant & Office Manager to join their team in NYC. This role is a dual role, enabling executives and ensuring a productive office environment.

Role involves:

• Ensuring the NYC office is productive and well-maintained.
• Managing office operations, including vendor relationships and IT coordination.
• Planning and executing in-office events and celebrations.
• Supporting new hire onboarding and workspace readiness.
• Managing complex calendars and scheduling meetings.
• Drafting communications and presentations.
• Coordinating logistics for meetings and offsites.
• Handling travel arrangements.

Requirements:

• 3+ years of experience in an administrative or business-related position.
• Experience supporting executives, ideally in a startup environment.
• Based in NYC and comfortable working in-office five days a week.
• Clear, professional communication skills.
• Experience in a fast-paced environment.

Vim offers:

• A target base salary between $75,000 and $105,000 USD per year.
• Discretionary (unlimited) vacation time off.
• Generous contribution to health, dental, and vision insurance.
• 401K program.
• Hybrid work model with flexibility to work from home.
• Dog-friendly policy.
• Regular happy hours and team events.
• Office-wide lunches.
• Unlimited flexible days off.
• Continuous learning and development opportunities.