Senior Administrative Assistant

Job Description

Spektrum is seeking a Senior Administrative Assistant to support the NATO Digital Workplace Centre (NDWC) in The Hague, Netherlands. The NDWC is responsible for providing consolidated Agency consultation and collaboration services across all content classifications and security domains. This role involves coordinating meetings, preparing documents, managing files, handling correspondence, and supervising the administrative team. The Senior Administrative Assistant will report to the Head Office of the Chief.Responsibilities:

• Coordinating and scheduling meetings, appointments, travel arrangements, and events for Chief NDWC.
• Assisting in the preparation and editing or formatting of reports, presentations, and other documents.
• Maintaining and organizing files, records, and databases, both electronic and physical.
• Handling incoming and outgoing correspondence, including phone calls, emails, and other correspondence on behalf of management.
• Minute taking and recording of actionable items including ensuring action items are completed.
• Act as Internal IT requirements point of contact.
• Supervise the internal training of the NDWC staff including the coordination of all input and administration.
• Manage and supervise the administrative team.

Requirements:

• Experience in leading a small team
• Demonstrated skills in the use Microsoft applications including Share Point
• Proven experience working in a fast-paced and dynamic environment
• Demonstrated proactive approach in organisation and maintenance of the customer relationship, customer onboarding, customer communication and follow-up
• Demonstrable experience of working in Administrative roles delivering results working with limited supervision
• Work experience in roles with significant client/customer service functions
• Ability to build strong working relationships cross functionally
• Ideally a higher vocational training in a relevant discipline such as Administration and 2 years of post- related experience. A different qualification coupled with particularly relevant experience may also be considered.
• Valid National or NATO Secret personal security clearance

The role offers:

• Opportunity to work within the NATO framework.
• Chance to contribute to the NATO Digital Workplace Centre.
• On-site work environment in The Hague, Netherlands.
• Regular travel to NHQ, Mons and Braine l’Alleud