Lead Executive Assistant and Office Manager

Job Description

FalconX is seeking a Lead Executive Assistant and Office Manager to support the executive team and ensure the smooth operation of the San Mateo office. This role involves overseeing the EA and OM team, developing best practices, and facilitating key initiatives. The ideal candidate will have a passion for enabling others, exceptional customer service skills, and a dedication to operational excellence.FalconX is a pioneering team committed to revolutionizing institutional access to the crypto markets.Responsibilities:

• Provide comprehensive executive support to the CEO, Head of Revenue and Business, and other executives as needed.
• Oversee and mentor the Executive Assistant and Office Management team.
• Develop and implement best practices for executive support, office management, and business operations.
• Manage complex travel arrangements and expense reports for supported executives.
• Assist with project management, tracking progress, coordinating resources, and ensuring timely completion of critical projects.
• Facilitate cross-functional collaboration by scheduling meetings, preparing agendas, and following up on action items.
• Oversee and support all administrative duties and operational workstreams in the San Mateo and NYC office.
• Develop and implement office policies and procedures.
• Manage office budget and vendor relationships.
• Identify opportunities for process and office management improvements.
• Collaborate with the rest of the executive office team to lead company-wide cultural initiatives and events.

Requirements:

• Bachelor's degree in business administration, communications, or a related field.
• 7+ years of progressive work experience in an administrative/office management role, with significant experience supporting C-Suite level executives.
• Proven experience in a leadership role, overseeing and mentoring a team across multiple locations.
• Demonstrated expertise in developing and implementing best practices for executive support, office management, and business operations.
• Exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize and delegate effectively.
• Self-starter and driven with a proactive approach to problem-solving.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Proficiency with Google products and other relevant software applications.

FalconX offers:

• Performance linked bonus
• Equity
• Competitive benefits package