Office Manager, London - part time

Job Description

Proton is seeking a dynamic and motivated Office Manager to join their growing team in London. This part-time role (50-60%, with potential to evolve to full-time) will support the London-based team, ensuring the office runs smoothly and remains a great place to work. The Office Manager will work closely with the Office Manager Lead located in Switzerland. The position requires office presence every morning and may involve physical work and time flexibility.Proton believes that privacy is a fundamental human right and the cornerstone of democracy. Since its inception in 2014, founded by a team of scientists from CERN, it has dedicated itself to providing free and open-source technology to millions worldwide, ensuring access to privacy, security, and freedom online.What this role involves:

• Supporting staff onboarding and offboarding.
• Welcoming visitors.
• Overseeing administrative duties and ensuring smooth office operations.
• Organizing staff travel arrangements.
• Drafting and managing the office operational budget.
• Managing relationships with vendors and the landlord.
• Monitoring service provider performance.
• Managing office supplies and food/drink inventory.
• Identifying opportunities for process improvements.
• Organizing office events and animating office life.

Requirements:

• Bachelor's degree in business administration, communications, hospitality, or a related field.
• Work experience in an administrative/office management role.
• Fluency in English (written and verbal).
• Exceptional attention to detail.
• Strong organizational and time management skills.
• Self-starter and result-driven attitude.
• Excellent communication and interpersonal skills.
• Strong problem-solving and analytical abilities.
• Proficiency in technology, especially Microsoft Office applications.

What Proton offers:

• Technology: Providing all the devices and software you need to excel in your role.
• Food: Lunch and snacks are provided by Proton every day at our offices.
• Transport: Supporting employees with transport costs through subsidizing public transport, bike allowances, or parking spaces based on your office location.
• Stock Options: At Proton, all employees are owners of the company and you get stock options when you join us.
• Flexible Working: Defining your own working hours as long as it works with team meetings.
• Learning and Development: Proton offers various learning opportunities, including training programs, conferences and events, and continual learning.
• Employee Benefits: Comprehensive health insurance plans, competitive retirement savings options, generous vacation and leave policies, and wellness programs.