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Job Description
The Executive Assistant role at ShipBob supports the Chief Financial Officer and Chief People Officer, both based in the US. This role requires a proactive and organized individual who can handle diverse responsibilities with urgency and minimal direction. The candidate will manage projects within the India Operations team, including organizing offsite events. They must possess strong organizational skills, attention to detail, and the ability to collaborate across departments. This role requires someone to work CST hours to align with executives working hours, this would be overnight IST hours. This role reports to the Manager of Administrative Services.
Role Involves:
- Assisting executives with various business tasks.
- Handling contacts from important people from big companies.
- Organizing and managing onsite events in India.
- Arranging staff attendance at meetings and conferences.
- Reviewing outgoing correspondence for executive approval.
- Preparing reports with conclusions and recommendations.
- Coordinating the collection and preparation of operating reports.
- Planning and booking executive travel arrangements.
- Managing and processing weekly expenses.
Requirements:
- Bachelor’s degree.
- 7+ years administrative experience supporting C-level executives.
- Excellent Microsoft Office, Excel, PowerPoint skills.
- Excellent communication, time management, analytical and problem-solving skills.
- Ability to maintain confidentiality.
ShipBob offers:
- Medical, Term & Accidental Insurance
- All Purpose Leave (casual & sick time): 12 days
- Earned Leave: 15 days
- Public Holiday: 12 days
- Generous Maternity & Paternity Leave
- Quarterly Wellness Day
- Work From Home Allowance
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