Executive Assistant at Anaplan

Anaplan is seeking an Executive Assistant to support their Japan Country Manager. Anaplan is focused on optimizing business decision-making through their leading scenario planning and analysis platform.

The Executive Assistant will play a critical role in supporting the Executive to work effectively with Anaplan’s customers and internal stakeholders.

What this role involves:

• Acts as a central point of coordination, managing schedules, communications and prioritizing tasks for the Executive
• Serves as a link for communication between the Executive, Anaplan internal stakeholders and customers
• Management of complex calendars and scheduling with diplomacy and discretion to ensure Executive makes optimal use of their time
• Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries and help Executive with expense claims
• Coordinate closely with other cross-functional departments within Japan, Asia Pacific, and global community, including other senior executive's EAs within Anaplan
• Project Management support to assist in planning and monitoring projects, as assigned by the Executive

Requirements:

• Able to multitask and manage competing priorities effectively under tight deadlines
• Excellent written and verbal communication (English and Japanese); ability to support executive to prepare documents/presentations e.g., Townhall agenda, Executive visits
• Minimum of 5 years of related business experience to a C-level executive, preferably in a SaaS organization
• Expertise in office software (e.g., MS office) and familiarity with scheduling tools
• Event planning, expense report, and calendar management experience
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
• Ability to build strong, professional, cross-functional working relationships with internal & external stakeholders
• Anticipates needs before they arise and demonstrates initiative in addressing them