Office Manager

Job Description

SoundHound AI is seeking an Office Manager to ensure a well-organized and efficient office through operations management, facilities oversight, vendor coordination, event planning, onboarding, and space management. The role is within Amelia Global Services, a subsidiary of SoundHound AI.In this role, the Office Manager will:

• Maintain a welcoming and professional office environment.
• Oversee office supply inventory and restock items.
• Support new hire onboarding with equipment setup and office access.
• Collaborate with IT for office equipment functionality.
• Plan and execute office events.
• Organize internal meetings and assist with travel arrangements.
• Manage relationships with facilities vendors.
• Ensure office cleanliness and upkeep.
• Assist with space planning and office relocations.
• Prepare reports, presentations, and proposals.
• Manage budgets in alignment with corporate workplace operations.

SoundHound AI requires that the applicant has:

• 5+ years of experience in office management, corporate facilities, property management, real estate, hospitality, or a related field.
• Strong communication and interpersonal skills.
• Exceptional organizational and leadership abilities.
• A proactive and detail-oriented mindset.
• Bachelor's or Master's degree in a relevant field is preferred.
• Ability to work independently and efficiently manage time, tasks, and priorities in a fast-paced environment.
• Experience in a startup or rapidly evolving workplace is highly preferred.
• Proven ability to manage vendor relationships and oversee office procurement processes.
• Proficiency in Google Suite, Microsoft Office, and office management software.
• Hands-on experience with basic tools and the ability to lift and move office furniture or equipment as needed.
• Flexibility to be on-call for urgent facilities-related matters.

SoundHound AI offers:

• Opportunity to be part of AI innovation
• Work in a values-driven company