Receptionist (Contract) at Interactive Brokers

Interactive Brokers Hong Kong Limited is seeking a Receptionist for its Admiralty office. The Receptionist will manage the front of the house and perform administrative duties. The candidate should be able to work independently.

Responsibilities:

• Perform general reception duties, including guest greeting, obtaining initial account opening documentation for external clients
• Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Manage all incoming and outgoing mail, fax and parcel arrangement and deliveries
• Update calendars, schedule meetings, and maintain meeting rooms
• Order office and pantry supplies and keep stock inventory
• Manage the pantry stock, including tissue paper, milk, tea, sugar, drinks etc.
• Handle the catering ordering for staff
• Arrange travel and accommodations for the team
• Assist in Corporate documents' execution and filing
• Maintain a client focus, ensuring that client service delivery is timely, effective and efficient and that it meets both the client's (internal and external) needs and corporate standards
• Other ad-hoc tasks and administrative duties assigned by management

Qualifications, Skills & Attributes:

• Good team player with a pleasant, flexible, responsible and detail-minded character
• Presentable, friendly personality and able to work independently
• A pro-active and 'can-do' attitude toward existing working practices
• Good command of Cantonese, Mandarin and English
• Proficiency in Microsoft Office applications and Chinese word processing is a must.
• Previous office experience would be an advantage
• Immediately availability preferred

Company Benefits & Perks:

• Excellent health and welfare benefits, including medical, dental, specialist and in-patient
• Daily lunch is ordered in-house with a fully stocked kitchen.
• Modern offices with multi-monitor setups
• Competitive package of Annual Leave