Clash
of Jobs
Browse All Jobs
Job Description
project44 is seeking an Executive Assistant to help organize global day-to-day operations, manage administrative functions, and assist on key strategic projects. This role is based in Chicago and involves working closely with the executive operations team. The role is expected to be in office three days a week.
Responsibilities:
Requirements:
project44 offers:
Responsibilities:
- Develops rigorous, seamless, and repeatable cadence in execution
- Maintain and manage business (and personal when needed) calendar
- Anticipate and manage any issues before they occur, create smooth operating motion
- Structure and organize department workday to execute against strategic goals
- Read, monitor, and respond to email
- Serve as business partner in some meetings, manage follow-up correspondence
- Prepare reporting, correspondence internally to help drive success of team
- Interface with executives and teams from investment firms, partners, customers
- Assist with reporting functions to drive team success
- Experience designing processes to maximize efficiency
- Create operational frameworks with Sr. DOE and Exec Operations team to drive success
- Work cross-functionally with other teams to improve operational process
- Co-manage key projects deemed most critical to completion
- Assist in building out team and creating leverage for organization
- Experience leading process improvements
Requirements:
- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Highly organized & proactive
- Adaptable to cultures, work styles, personality types + can build advocacy
- Self-starter, takes pride and ownership in work
- Growth oriented mindset, wants to contribute to the growth of the organization
- Calm under pressure and able to think quickly on your feet
- Strong working knowledge of Word, PowerPoint, Excel and Outlook
- Excellent written and verbal communication skills
- Fosters and shapes cultural growth of a team environment
- Tech/SaaS
- Bachelor's degree required
- Experience with domestic or international travel coordination
project44 offers:
- In-Office Connection: Our office is where ideas spark, connections thrive, and innovation comes alive. The expectation is to be on-site, in office three days a week as this offers the chance to immerse yourself in the energy of our headquarters, collaborate with the founder, and experience our new customer experience center. Together, we’re building something extraordinary—learn, grow, and thrive in our fast-paced, transformative environment.
- A company where all team members can bring their authentic selves to work every day, focused on diversity, equity, and inclusion.
project44
project44 is a leading supply chain visibility platform, optimizing the movement of products globally. It provides end-to-end visibility, tracking over a billion shipments annually for major brands. Their platform enhances supply chain resiliency, sustainability, and value delivery. The company is recognized as a leader in the Gartner Magic Quadrant and FreightWaves FreightTech 25. Headquartered in Chicago, project44 fosters a diverse, global workforce to solve complex supply chain challenges. They aim to improve customer experience and reduce carbon footprint through efficient supply chains.
All Jobs at project44 (18)