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Payhawk is seeking a detail-oriented and experienced Office Manager/Facilities and Reception to maintain a pleasant and efficient work environment in their Sofia office. The Office Manager will handle various administrative and organizational tasks, ensuring high levels of communication, safety, and organizational effectiveness.Responsibilities:
- Provide general support to visitors.
- Organize the office layout and order stationery and equipment.
- Organize and accept all shipments with couriers.
- Maintain the office condition and arrange necessary repairs.
- Organize office operations and procedures.
- Ensure that all items are invoiced and paid on time.
- Point of contact with office vendors.
- Assist in the onboarding process for new hires.
- Address employees' queries regarding office management issues.
- Liaise with facility management vendors, including cleaning, catering, and security services.
- Experience as an Office Manager, Front Office Manager, or Administrative Assistant.
- Knowledge of Office Administrator responsibilities, systems, and procedures.
- Proficiency in Google products.
- Hands-on experience with office machines (e.g., fax machines and printers).
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Highly proficient in spoken and written English.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to suggest improvements.
- 30 days of paid holiday leave.
- Competitive compensation package.
- Exchange policy to another Payhawk office (London, Berlin, Barcelona, Paris, Amsterdam).
- Flexible working hours and opportunity to work from home.
- Regular team-wide events.
- Additional Medical care
- Company office massages
- Opportunity to use the Payhawk product with monthly commuting allowance.
Payhawk
Payhawk is a global spend management solution provider, offering company cards, expense reimbursements, and accounts payable automation in one platform. The company serves scaling businesses across 32 countries, with a focus on enabling finance teams to control and automate company spending. With offices across Europe and in New York, Payhawk is supported by investors, and values diversity, inclusion, work-life balance, and continuous learning. The company is also committed to improving its environmental and social impact and is working towards B Corp certification.